Tuesday, April 17, 2012

A to Z Challenge: O is for Organization

How to Get and Stay Organized for Your Blooming Writing Career

by Donna M. McDine

You’re in the process of taking a writer’s course and the abundance of information thrown your way is filed neatly in your brain.  You wish you could say the same for your workspace.  While all your notes, research, writer’s books, etc., are valuable for your writing career it’s a miracle you can even find your desk under the sea of paper.  It’s important that you have the best filing system for your needs! 

Analyze and Purchase Supplies:  First make a visit to your local office supply store and purchase hanging folders, manila folders and folder labels.  If you don’t have a file cabinet now would be a good time to purchase one.  You could purchase the good old standard metal filing cabinet or a file cabinet on wheels.  The file cabinet on wheels would come in handy if you are limited on space and need to remove it from your work area when entertaining. 

Identify Categories: Upon your return tackle the job of sorting your mounds (hope it’s not too deep) of paper into categories.  File names:

ü  Agent Info

ü  Character Development

ü  Critique Groups Dialogue

ü  Editing

ü  Commas & Punctuation

ü  Grammar

ü  Point of View; Plotting & Outlining Your MS

ü  Scene & Story Structure, Sensory Details. 

The list is endless.  Your filing system will grow over time.  While reading articles on writing that you find helpful clip and file the article immediately.  This makes for easy referral later.

Create Your Files: Place all your pertinent papers in the appropriate file.  Each manila folder should be inserted into an individual hanging file in alphabetical order for easy retrieval and filing.

Desktop File: Jan Jasper, author of Take Back Your Time: How to Regain Control of Work, Information, and Technology (St. Martin’s Press) states: “Action files must always be within easy reach – ideally in a small desktop file holder that holds the file folders upright so the tabs are clearly visible.  For added peace of mind, make a note in your calendar or scheduling software to remind you of important dates.  This combats the “out-of-sight, out of mind” worry and lets you clear your desk without fearing you’ll forget something important”*

[*Conquer Desktop Clutter with Action Files © Jan Jasper; 2001-2007
About the Author: Jan Jasper has been training busy people to work smarter, not harder since 1988. She helps clients streamline work procedures, manage information overload, and use technology efficiently. Her specialty is helping people who've already worked with professional organizers and coaches and are still not able to get it all done. Jan is the author of Take Back Your Time: How to Regain Control of Work, Information, & Technology (St. Martin's Press). She recently completed a North American media tour as the national efficiency spokesperson for IKON Office Solutions, Inc. She has appeared on radio and TV all over North America and is quoted regularly in print. Jan is an adjunct professor at New York University.] 

Suggested important files to maintain to keep in your line of sight on your desktop are:

ü  Writing – Follow-up

ü  Writing – Reading

ü  Writing – Research

ü  Writing – To Do

ü  Writing – Work-in Progress 

Each file then contains an inventory sheet of what tasks need to be accomplished.  You know your files and needs best.  Please feel free to revamp the categories to suit your needs.

Follow-through: Lastly, it is important that you maintain your new filing system daily or at least weekly. This way you will not get piled under the dreaded mounds of paper.

Visit with A to Z Challenge bloggers - http://www.a-to-zchallenge.com/

Thanks for visiting,

Best wishes,
Donna M. McDine
Award-winning Children's Author
The Golden Pathway ~ August 2010 ~ Guardian Angel Publishing, Inc.
http://guardianangelpublishing.com/pathway.htm ~ Literary Classics Silver Award and Seal of Approval Recipient and Dan Poynter's Global e-Book Awards Finalist


  1. I keep promising myself.... Never-the-less, I enjoyed your post.


  2. Hi Donna! Great post. Lots of very useful information. I've been trying to get things organized, but I seem to always get sidetracked with other projects.


  3. Great advice, Donna! Thanks for the suggestions.



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